Administrative Assistant (Hybrid) – Healthcare / ABA Company
Full Time • Hybrid - US
Responsive recruiter
Benefits:
- 401(k)
- Dental insurance
- Paid time off
- Vision insurance
- Health insurance
About Us
We are a growing Applied Behavior Analysis (ABA) company providing high-quality services to children and families. Our team is fast-paced, collaborative, and focused on operational excellence. Join us to make an impact while growing your career!
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to support executive leadership, HR, and daily operations. This role is essential in keeping our organization running smoothly. The ideal candidate is detail-oriented, tech-savvy, and able to manage multiple priorities independently.
Key Responsibilities
1. Executive / CEO Support
- Coordinate events and conference logistics (e.g., ABA conferences)
- Assist with creation and organization of marketing materials
- Post content on social media
- Communicate with vendors
- Request quotes, compare pricing, and make approved business purchases
2. HR Administrative Support
- Assist with onboarding paperwork (offer letters, documents, checklists)
- Track employee documentation (licenses, RBT certifications, expirations)
- Maintain HR files and compliance records
- Send reminders for credential renewals, missing onboarding items, and annual trainings
- Maintain candidate tracking sheets
- Prepare basic HR reports (turnover, hires, etc.)
3. Operations / General Admin Support
- Perform data entry and maintain organized records (insurance info, employee data, etc.)
- Maintain trackers and spreadsheets
- Prepare and format documents (forms, templates, letters)
- Support internal communications (announcements, reminders)
Qualifications
- 1–3 years of administrative experience (healthcare experience preferred)
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Excel required)
- Excellent written and verbal communication skills
- Ability to handle confidential information
- Detail-oriented, proactive, and tech-savvy
Preferred (Not Required):
- Experience in HR
- Experience in healthcare or ABA
- Experience supporting leadership
Location: Miami-Dade, FL (Hybrid):
In-Office: Tuesday–Thursday | Remote: Monday & Friday
Compensation: $22–$25/hour (based on experience)
In-Office: Tuesday–Thursday | Remote: Monday & Friday
Compensation: $22–$25/hour (based on experience)
Benefits
- Paid holidays
- 2 weeks paid time off
- Health insurance (50% employer contribution)
- Dental & vision available
- 401(k) option
- Growth opportunities within the company
Why Join Us?
Be part of a supportive, collaborative team where your contributions truly matter. You’ll help drive our mission forward, make an impact on daily operations, and have opportunities to grow within the company. We value teamwork, initiative, and professionals who take pride in helping children and families thrive.
Flexible work from home options available.
Compensation: $22.00 - $25.00 per hour
About Us
ABA Squad is founded and led by behavior analysts. Its clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision— to positively change the way ABA services are provided, so families have access to quality, ethically-oriented services.
Join Our Team
ABA Squad is a growing and team-oriented ABA clinical company that provides high quality, ethically oriented applied behavior analysis (ABA) services to children with autism and other developmental disabilities.
Our services include ABA therapy, social skills groups, school-readiness preparation, tutoring, early literacy training, and parent and professionals training. Our clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision of rallying ABA professional to make a positive impact on behavior.
We are so excited to share that our team is growing!
Apply here.
Competitive Rate/Salary
Our HR team performs quarterly market analyses to ensure our pay rates are competitive.
Medical Insurance
Full-Time Employees receive medical coverage from UHC and we cover part of your premium!
Vision Insurance
Full-Time Employees receive vision coverage from UHC that can be extended to their spouse and children!
Dental Insurance
Full-Time Employees receive dental coverage from UHC that can be extended to their spouse and children!
Paid Time Off
Full-Time Employees accrue PTO hours every pay period with an annual predetermined roll-over.
Paid Holidays
Full-Time Employees Enjoy 8 Paid Holidays per year.
Free RBT Training
We ensure that every candidate gets a fair chance to become an RBT. If you apply without prior ABA experience, we will provide free training and cover the expenses for your RBT certification. We also provide resources such as study materials and competency assessments. Each RBT is paired with a clinical supervisor who provides on the job training and supervision.
For our current employees, we cover the expenses of certification renewals every year. ABA Squad holds monthly virtual trainings and boasts a collaborative Team environment!