Healthcare Services & Clinician Coordinator
Full Time • St. Louis
Responsive recruiter
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Training & development
About ABA Squad
At ABA Squad, we believe every child deserves compassionate, effective care—and every team member deserves to feel supported and empowered.
We deliver high-quality behavior therapy services and take pride in our collaborative, mission-driven culture.
We’re hiring a Healthcare Services & Clinician Coordinator who is organized, proactive, and passionate about helping others. In this key role, you’ll coordinate client schedules, support staff onboarding, and help keep daily clinic operations running smoothly.
Key Responsibilities
Client Scheduling & Support
- Coordinate schedules with families, including parent orientations and first supervision sessions
- Confirm and update biweekly schedules for clients and staff
- Enter all confirmed sessions and schedule changes into our scheduling system
- Monitor communication channels (Google Voice and Microsoft Teams) and respond to families and staff
- Identify therapist coverage for client cancellations to ensure continuity of care
- Find opportunities for therapists to sub in when clients cancel
- Complete weekly session reconciliation and communicate patterns to clinicians
- Maintain updated clinic files
- Collaborate with other administrative departments to ensure efficient clinic operations
RBT Onboarding & Certification
- Assign 40-hour RBT training modules to new hires
- Check daily progress and update the Behavior Therapist (BT) process spreadsheet
- Contact new hires every Monday, Wednesday, and Friday to gather updates and provide support
- Escalate to HR and leadership if training deadlines may not be met
- Notify HR and Clinical Director when training is complete to continue onboarding
- Coordinate competency assessments with a BCBA
- Submit RBT application to the Behavior Analyst Certification Board
- Schedule RBT exam and distribute study materials
- Coordinate RBT study groups and announce certification completions to the team
Clinic Operations & Administrative Tasks
- Purchase necessary clinic supplies and materials
- Maintain inventory and retrieve materials from clinicians as needed
- Ensure clinic cameras are functioning properly
- Maintain clean and organized therapy areas
- Coordinate with vendors for clinic maintenance
- Distribute and retrieve clinic keys for onboarding/offboarding
- Complete tasks assigned by the CEO or Clinical Director
Qualifications
- High school diploma or GED required
- Experience in healthcare, scheduling, or administrative support preferred (ABA experience is a plus)
- Strong communication and organizational skills
- Comfortable using digital tools like Microsoft Teams, spreadsheets, and scheduling software
- Self-motivated, adaptable, and team-oriented
Why Join ABA Squad?
- Mission-driven team with a supportive, collaborative culture
- Structured onboarding and leadership support
- Clear paths for professional development and career growth
- Opportunity to make a real impact in the lives of children and families
Benefits
- Health, Dental, and Vision Insurance
- 401(k) Retirement Plan
- Paid Time Off (PTO) and Paid Holidays
- Supportive Work Environment
- Career Growth Opportunities
Ready to join a purpose-driven team that values your work? Apply now and start your journey with ABA Squad.
Compensation: $22.00 - $23.00 per hour
About Us
ABA Squad is founded and led by behavior analysts. Its clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision— to positively change the way ABA services are provided, so families have access to quality, ethically-oriented services.
Join Our Team
ABA Squad is a growing and team-oriented ABA clinical company that provides high quality, ethically oriented applied behavior analysis (ABA) services to children with autism and other developmental disabilities.
Our services include ABA therapy, social skills groups, school-readiness preparation, tutoring, early literacy training, and parent and professionals training. Our clinical team is comprised of energetic and enthusiastic individuals, who are passionate and dedicated to the field of behavior analysis. Our diverse and experienced clinicians come from many educational and cultural backgrounds, but most importantly, the clinicians at ABA Squad share a unified vision of rallying ABA professional to make a positive impact on behavior.
We are so excited to share that our team is growing!
(if you already have a resume on Indeed)
Or apply here.
Competitive Rate/Salary
Our HR team performs quarterly market analyses to ensure our pay rates are competitive.
Medical Insurance
Full-Time Employees receive medical coverage from UHC and we cover part of your premium!
Vision Insurance
Full-Time Employees receive vision coverage from UHC that can be extended to their spouse and children!
Dental Insurance
Full-Time Employees receive dental coverage from UHC that can be extended to their spouse and children!
Paid Time Off
Full-Time Employees accrue PTO hours every pay period with an annual predetermined roll-over.
Paid Holidays
Full-Time Employees Enjoy 8 Paid Holidays per year.
Free RBT Training
We ensure that every candidate gets a fair chance to become an RBT. If you apply without prior ABA experience, we will provide free training and cover the expenses for your RBT certification. We also provide resources such as study materials and competency assessments. Each RBT is paired with a clinical supervisor who provides on the job training and supervision.
For our current employees, we cover the expenses of certification renewals every year. ABA Squad holds monthly virtual trainings and boasts a collaborative Team environment!